Why is the Income a negative figure? When you look at the balance totals for your ledger, you may be surprised to see that Expenses are a positive figure, and Income is a negative figure. It may take some getting used to, but to properly use a general ledger you must think in terms of how money moves. Rather than Ledger “fixing” the minus signs, let’s understand why they are there.

When you earn money, the money has to come from somewhere. Let’s call that somewhere “society”. In order for society to give you an income, you must take money away (withdraw) from society in order to put it into (make a payment to) your bank. When you then spend that money, it leaves your bank account (a withdrawal) and goes back to society (a payment). This is why Income will appear negative—it reflects the money you have drawn from society—and why Expenses will be positive—it is the amount you’ve given back. These additions and subtractions will always cancel each other out in the end, because you don’t have the ability to create new money: it must always come from somewhere, and in the end must always leave. This is the beginning of economy, after which the explanation gets terribly difficult.

Based on that explanation, here’s another way to look at your balance report: every negative figure means that that account or person or place has less money now than when you started your ledger; and every positive figure means that that account or person or place has more money now than when you started your ledger. Make sense?